Monday, February 29, 2016

Google Tip of the Day: Conduct a Security Checkup

If you have been using Google Apps for awhile, it's a good idea to check your security from time to time.  It's crazy how many services these days that use the login with Google feature. Here are some tips on checking your account.

  1. Click your profile picture and then My Account.


  2. Click Get Started in the section labeled Security Checkup.


  3. This screen will show all the devices in which you use your account.


  4. If you see a device you don't use, you can click Something looks wrong and change your password.
  5. The next screen will show you all the programs you may have connected with your Google account.  Simply click Remove if you no longer want your account associated with those programs.
  6. Click Done and Continue.

Monday, February 22, 2016

Google Tip of the Day: Share YouTube Videos without Distractions

Here are a few methods of sharing YouTube videos in your classroom that may be helpful.

  1. Embed in Google Slides- Create a slideshow at https://docs.google.com/presentation/ and click Insert>Video.  Search for a video and select it.
  2. Use the YT Full Fill Extension- Add this Chrome extension.  When you find a YouTube video you want to share, click this extension to display it.
  3. View Pure- Simply copy and past a YouTube URL into the box on this site.  http://viewpure.com/

Wednesday, February 17, 2016

Google Tip of the Day: Creating an Image Map with Google Drawings

Google Drawings is a simple program within your Google account that is often overlooked.  Here are some tips on how you can use it to create an image map.

  1. Go to https://drive.google.com
  2. Click the New button>More>Google Drawings
  3. Go to Insert>Image or create your own using the tools available.


  4. Notice you can insert an image in a variety of ways including uploading a file, importing from Google Drive, or completing a Google search online.


  5. Select the image to insert it on the page.
  6. Using the Polyline tool draw lines around the area you want people to click.


  7. Once the lines are drawn, click the Arrow icon to turn off the feature.
  8. Click the area and then click the Fill Color icon (bucket) and the Line Color icon (pencil) to change it to Transparent.


  9. Click Insert>Link and type the link you want.


  10. Go to a Google Site you have created at https://sites.google.com and add a page.
  11. Click Insert>Drive>Drawing.


  12. Locate and select the drawing.
  13. Select the size to display the drawing and click Save.

  14. Click Save for the webpage.
  15. Try the links to see if they work.


Friday, February 12, 2016

Google Tip of the Day: Google Form Add-on Form Publisher

Add-ons can be a real help in Google Docs and Sheets.  How about trying add-ons in Google Forms? The first add-on I'll share is called Form Publisher.  Look for help with other add-ons in future posts.

  1. Click the 3 dots icon and then click Get add-ons.


  2. Click the Form Publisher add-on.  Then click the Free button to install it.


  3. Click the Add-on icon and then Form Publisher.


  4. Click Get started.
  5. Choose if you want a Document or Spreadsheet to be created as a response is submitted.
  6. Click Documents.
  7. Click Yes if you have a template ready or No if you do not.
  8. Click No and it will generate a template based on your form.
  9. Click Next.


  10. Click Yes if you have a folder created or No if you want one created for you.
  11. Change the name convention of files if needed and click Next.


  12. Select the settings you want for editors, notifications, etc and click Next.


  13. Watch the magic happen.










Thursday, February 11, 2016

Google Tip of the Day: Form Updates


Google has made some great updates to Google Forms recently that you do not want to miss.  Here are just a few.

  1. New Templates- Go to forms.google.com and click the More drop-down menu to see what's available.

  2. Individual Responses- Click the Responses tab and then Individual.  Navigate through each response.


  3. Email Notifications- Click the Responses tab and then the 3 dots icon.  Select Get email notifications for new responses.

        
  4. Reminder Emails- Click the Responses tab and then click Send Email Reminder.